For independent service organizations (ISOs)
One system, every client hospital: work orders, calibration, and audit-ready compliance for independent biomedical service organizations.
Stop rebuilding survey binders from spreadsheets and paper. HTM Compliance Manager ties every work order to a compliance-ready document trail — no PHI, no EHR integration, ever.
- No PHI
- No EHR Integration
- US Compliance-First (Joint Commission · CMS · AAMI)
The cost of the status quo
Compliance paperwork is already costing your shop — it just is not on an invoice
Four recurring costs a multi-client service organization absorbs every year while the records live in spreadsheets, folders, and truck cabs.
~$4,320/yr
Technician hours re-assembling records before a survey
Someone spends their week pulling PM sheets, calibration certificates, and electrical-safety results out of folders, inboxes, and three different spreadsheets, then formatting them into something a surveyor will accept.
~$15,000–$40,000/yr
A lost or delayed client contract after a failed audit trail
When a client hospital cannot produce your documentation at survey time, the deficiency lands on them and the contract conversation lands on you.
~$3,000–$8,000/yr
Deficiency follow-up after the surveyor leaves
Every finding turns into a corrective-action plan, a re-inspection, and a second round of paperwork across the same records you already produced once.
~$2,500/yr
Missed PM and calibration due-dates
Recurrence tracked in a shared calendar drifts. A missed due-date is both an out-of-service device and a hole in the record.
Illustrative estimates from Rovaryn cost-of-inaction modelling for a multi-client shop — not measured industry data. Your figures will differ.
How it closes
The same records you already collect, tied to the work order that produced them
- 01
Client hierarchy
Every hospital, building, department, and device sits under the client that owns it — so a binder is scoped to one client without a filter dance.
- 02
Recurrence engine
PM, calibration, and electrical-safety intervals generate their own work orders, and the overdue view is the same view for every client you service.
- 03
Immutable digital checklists
A completed checklist is signed and locked. The reading the technician entered in the field is the reading in the record a year later.
- 04
Auto-generated audit binder
One click produces the client-ready document set — the same records, already assembled, already in order.
What you get
Built around the multi-client shop, not the single hospital department
No PHI. No EHR/EMR integration. No device telemetry.
Multi-client hierarchy
Client hospital → building → department → device. One shop, many clients, no shared namespace and no cross-client leakage.
PM & calibration scheduling with an overdue dashboard
Set the interval once; the recurrence engine issues the work orders. The overdue and upcoming dashboard spans every client site at once.
Equipment registry, AccessGUDID-seeded
Look a device up rather than typing it in, with manual and CSV entry as the fallback for anything not in the registry.
Digital PM, calibration & electrical-safety checklists
Technician-entered readings and pass/fail results, captured in the field and immutable once signed.
AEM program documentation
Document the rationale, the interval, and the evidence behind an alternative equipment maintenance decision, per device category.
Auto-generated audit binder
Watermarked on Essentials; branded and watermark-free from Professional up. Generated from the records you already have.
How it works
Three steps from spreadsheet to survey-ready
- 1
Import your client hospitals and equipment
Bring the client list and device inventory over by CSV, or look devices up in the registry.
- 2
Assign and complete digital checklists
PM, calibration, and electrical-safety checklists go out on their own schedule and come back signed.
- 3
Export a client-ready audit binder in one click
The binder assembles itself from the records already in the system, scoped to the one client that asked.
ROI Calculator
What is manual compliance documentation costing your shop?
Five inputs — client hospitals, technicians, hours a week on record-assembly, loaded BMET rate, and surveys a year. The report is emailed to you and downloads instantly.
Example
A 12-technician shop across 8 client hospitals, spending 10 hours a week on record-assembly at $45/hr across 4 surveys a year.
- Estimated cost today
- $58,900/yr
- Recommended tier
- Professional
- Estimated annual savings
- $55,410
Illustrative estimate based on the inputs shown. Actual savings will vary.
Compliance templates
Start with a template today, no signup required
Calibration logs, PM checklists, and AEM program templates you can download and use this week.
- Calibration & Electrical Safety Test Log Kit$49Test logs for calibration and electrical-safety rounds, ready to fill in.
- PM Checklist Pack by Modality$49Preventive-maintenance checklists organised by device modality.
- AEM Program Builder Template$79Document an alternative equipment maintenance program and its rationale.
From the blog
Practical guides for HTM compliance
Documentation aids for calibration, PM, and survey readiness — not legal, regulatory, or accreditation advice.
The first guides are being written now. Subscribe below and they will land in your inbox as they publish.
Pricing
Flat, predictable pricing per shop
Priced by the size of your shop, not by the number of devices you look after.
Essentials
$199/mo
For the small shop covering a handful of client sites.
Join the Waitlist- Most Popular
Professional
$349/mo
Overdue dashboard, AEM module, and a watermark-free audit binder.
Join the Waitlist Business
$599/mo
Technician competency records and outbound webhooks at scale.
Join the WaitlistEnterprise
Starting at $1,199/mo
Unlimited technicians and client sites, with a 4hr priority SLA.
Contact us for further discussion
Put your next survey binder on rails
Start with a template today, or take the platform for a run across every client hospital you service.
- No PHI
- No EHR integration
- US compliance focus
$25,000–$55,000per year
Illustrative annual cost of manual compliance documentation for a multi-client independent service organization (ISO) shop — modelled, not measured.
- cost lines the calculator models
- 4cost lines the calculator models
- client-ready audit binder export
- 1-clickclient-ready audit binder export
- patient records touched, ever
- 0patient records touched, ever